Standalone Windows Edition · v2.4.0
Product Guide & Knowledge Base
Step-by-step instructions for quick start, email setup, App Passwords, and common questions.
Indian Customs Shipping Bill Automation Suite & EXIM Synchronizer
01 · GETTING STARTED
Quick Start Guide (5 Minutes)
Download & Extract
Download
ShippingBillParser_v2.4.0_Windows_x64.zipfrom your customer portal after ordering through the store. Extract the folder anywhere on your computer, such as Desktop or Documents. Downloads are available when the release package is provided.Launch ShippingBillParser.exe
Double-click
ShippingBillParser.exe. No Python or extra software installation is required.Sign In & License Activation
In the Windows application, enter your registered email and password, or paste your enterprise license key (format example:
EXIM-2026-XXXX-XXXX). Your computer binds to one of your two device slots. The website customer portal uses your checkout User ID and password, or verified WhatsApp OTP.Confirm Paths & Run
Confirm the target PDF folder and Excel file name,
Details of DBK, IGST, RoDTEP.xlsx. Enter your search date range inDD/MM/YYYYformat, then run the pipeline to scan emails, rename invoice documents and sync export claims into Excel.
02 · EMAIL CONNECTION
How to Change Your Mail Provider
Method A: At Startup Screen
On the “Workflow & Mail Ingestion Settings” startup screen, type M and press Enter to open the Mail Configuration Wizard. Switch between Outlook Desktop and Cloud IMAP there.
Method B: When Outlook Is Not Installed
If Outlook Desktop is not active on your workstation, the software detects it and prompts:
[1] Configure Gmail / Zoho / Cloud IMAP Provider [Recommended]
Select 1 and enter your mail settings directly in the software.
Supported Providers
Local MAPI1-click local auto-detect
imap.gmail.com993 · SSL/TLS
imap.zoho.in / imap.zoho.com993 · SSL/TLS
outlook.office365.com993 · SSL/TLS · provider authentication restrictions apply
imap.mail.yahoo.com993 · SSL/TLS · app password
Your company’s IMAP hostEnter host & port · usually 993 · SSL/TLS
03 · SECURE MAIL ACCESS
How to Generate an App Password
Use an app-specific password where required, not your usual account password. Provider policies and account plans determine which sign-in methods are available.
- Open your Google Account security settings and turn on 2-Step Verification.
- Open App Passwords under “How you sign in to Google”, or use the direct link below.
- Create an app password named “Shipping Bill Parser”.
- Copy the generated 16-character password (for example, abcd efgh ijkl mnop) into the software’s password prompt. Use your full Gmail or Workspace email address.
App passwords may be unavailable for managed work accounts, Advanced Protection, or security-key-only 2-Step Verification. Ask your Workspace administrator if the option is missing.
04 · WORK WITHOUT INTERRUPTION
Offline Mode
After successful authentication, the 7-day offline operational cache keeps local PDF parsing, document renaming and Excel updates available for up to seven days.
New email ingestion and online account or license checks still require a connection. Reconnect before the cache expires to refresh your verification.
PDFs, invoices and generated Excel data are processed locally. Read the Privacy Policy for cloud account and licensing data details.
05 · COMMON QUESTIONS